Dear Ms Maia,

I am pleased to inform you that I have sent the DHL to you.

Tracking number is 2348015294.

While the Agent Agreement is traveling between us, I would like to confirm the requirement.

I understand from the list of requirements the other day, the following two items are required.

I would be grateful if you could talk with the End User, LEPL Emergency Situations coordination and Urgent Assistance Center and confirm whether these models meet their requirement.

Or if you do not mind us talking to them,  would you please give us the contact person of the End User?

Thank you so much for your cooperation and best regards

Ritsuko

Dear Ms Maia,

Thank you very much for your message and copy of BDA, and AA. I totally agree with your suggestion.

They both look fine and I will sign them and send you two copies each tomorrow by DHL.

Thank you so much again for your cooperation.

Best regards,

Ritsuko

Dear Ms. Ritsuko,

Please, find the enclosed BDA, which was signed on 10^th of September.

As for the contract, in order to save the time and immediately start further procedures, we suppose that it’s better if you sign first and send originals by post. After receiving the documents we will duly sign, send your copy back along with original BDA and start project implementation process.

If this option is acceptable please, let us know.

Best regards,

Maia

Dear Ms Maia Nikoleishvili MPA,

Thank you so much for your message.

I look forward to receiving the Agent Agreement and commencing the procurement process.

Best regards,

Ritsuko

Dear Ms. Ritsuko Yonemichi,

Many thanks for your feedback and details regarding further procedures.

We will send the signed documents tomorrow.

Best regards,

Maia

Dear Ms Maia Nikoleishvili MPA,

Thank you so much for your message and the final version of the Agent Agreement.

I looked through it and confirm it looks fine. There are English version and Georgian version and I just would like to confirm that we agree that English version has precedence over Georgian version.

After signing of the Agents Agreement, we would be grateful if you could give your time to have online meeting with us. We would like to discuss the programme including requirements, tender process and things to be done by your Ministry and Crown Agents.

Once we agree the details, we will arrange the committee meeting where your Ministry and Embassy of Japan agree the programme.

We already started tender preparation. We will send you the information on the Defibrillator and Electrocardiograph for your review as soon as they are ready.

Please let me or my colleague in Georgia, Marika Goguadze,  know if you have any questions, request and or comments anytime.

We look forward to receiving the signed Agent Agreement.

Best regards,

Ritsuko Yonemichi

Senior Director, Operations

Crown Agents Japan

T +81 (0)3 3262 8597 / (0)3 6261 0142 (direct)

F +81 (0)3 3262 6510

Dear Ms. Ritsuko Yonemichi,

Hope you are doing well.

On behalf of the Ministry IDPs from the Occupied Territories, Labour, Health and Social Affairs of Georgia I would like to kindly send you final version of the Agent Agreement. You latest updates have been considered.

Hereby, please be informed that in accordance with the Decree #1635 (26.08.2020) of the Government of Georgia, Agent Agreement and Blanket Disbursement Authorization will be signed by the Deputy Minister Mr. Giorgi Tsotskolauri.

After receiving your final confirmation we will sign the documents and send you originals.

Best regards,

Maia Nikoleishvili MPA

Head of International Relations and Protocol Division of Administration

Ministry of IDPs from the Occupied Territories, Labour, Health and Social Affairs of Georgia

Address: 144 Tsereteli ave., 0159 Tbilisi, Georgia

Tel.: +995 32 2510034 (0803)

Cell phone: +995 577272713

E-mail: mnikoleishvili@moh.gov.ge

Dear Ms. Ritsuko Yonemichi,

Thank you for clarifications. We will review your comments and get back to you soon.

Best regards,

Maia

Dear Ms Maia Nikoleishvili MPA

Please find attached the Agent Agreement with our comments.

As I explained, we cannot make changes especially for ones related to legal matter.

We would be grateful if you would review our comment.

Please feel free to contact me if you have any questions or comments.

Best regards,

Ritsuko Yonemichi

Crown Agents Japan

Dear Ms. Ritsuko Yonemichi,

Many thanks for your prompt reply.

We are looking forward to receiving your feedback on Agent Agreement.

Best regards,

Maia

Dear Ms. Maia Nikoleishvili MPA

Thank you so much for your message.

I am very well and so glad to hear from you.

Thank you for the comments on the Agent Agreement (AA). Please note that we are instructed by the Ministry of Foreign Affairs in Japan that the Agent Agreement is a standard document and we should not change the wording unless there is legal bases.

So, we will carefully review the comments and send you our feedback.

And thank you for the grant application. We hope the Agent Agreement is signed as soon as possible so that we are able to commence the procurement.

Best regards

Ritsuko Yonemichi/

Crown Agents Japan Limited

Senior Director, Operations

T +81 (0)3 3262 8597 / (0)3 6261 0142 (direct)

F +81 (0)3 3262 6510

Dear Ms. Ritsuko Yonemichi,

Hope you are doing well.

Let me kindly send you comments of the Ministry on Agent Agreement and looking forward to receiving your feedback as early as possible.

Hereby, I would like to provide you with the grant application signed by the Minister Ms. Ekaterine Tikaradze on 25th of May, 2020. Hard copy of this document as well as note verbal through MFA od Georgia was handed to the Embassy of Japan for further procedures. Based on this document, the required/already selected medical equipment to be procured within this grant project is Defibrillator (110 units) and Electrocardiograph (155 units). The end-user of the project is LEPL Emergency Situations Coordination and Urgent Medical Assistance Center.

Thank you for continued and fruitful collaboration.

Best regards,

Maia Nikoleishvili MPA

Acting Head of International Relations and Protocol Division of Administration

Ministry of IDPs from the Occupied Territories, Labour, Health and Social Affairs of Georgia

Address: 144 Tsereteli ave., 0159 Tbilisi, Georgia

Tel.: +995 32 2510034 (0803)

Cell phone: +995 577272713

E-mail: mnikoleishvili@moh.gov.ge

Dear Ms Maia Nikoleshvili,

Thank you so much for  your message.

We will prepare the translation.

Meanwhile, I would be grateful if you could start coordinate this in your Ministry. We would like to make necessary preparation before the Exchange of Notes so that we can conclude the Agreement and commence the procurement immediately after the Exchange of Notes.

Best regards,

Ritsuko Yonemichi

Crown Agents Japan

Dear Ritsuko Yonemichi,

Many thanks for the provided details and the draft agreement. I will coordinate this issue inside the Ministry and provide our feedback on the draft Agreement as early as possible.

Thank you for your proposal regarding the translation of the document. We would highly appreciate if you could provide the Georgian version of the Agreement.

Best regards,

Maia Nikoleishvili MPA

Acting Head of International Relations and Protocol Division of Administration

Ministry of IDPs from the Occupied Territories, Labour, Health and Social Affairs of Georgia

Address: 144 Tsereteli ave., 0159 Tbilisi, Georgia

Tel.: +995 32 2510034 (0803)

Cell phone: +995 577272713

E-mail: mnikoleishvili@moh.gov.ge

Dear Ms Maia Nikoleishvili,

As Mr Obata of Embassy of Japan kindly shared your email, I would like to take this opportunity to introduce myself – my name is Ritsuko Yonemichi(Ms) and I will be responsible for the management of this Programme in Crown Agents Japan Limited. I will be assisted by my colleague Ms. Marika Goguadze (marika.goguadze@gmail.com) who is based in Tbilisi.

We are honoured to work with you regarding the programme.

We understand that the Government of Georgia and Japan are working on signing of the Exchange of Notes. Once the Exchange of Notes is signed, it is necessary for us to conclude an Agent Agreement with your Ministry to commence the implementation of the progremme as your government’s procurement agent.

These ends we are pleased to attach hereto a copy of the draft Agent Agreement agreed with the Government of Japan for your consideration and comment. This document sets out the services that Crown Agents will be honoured to provide to your ministry in regards of the procurement of equipment under the programme as well as the procedures that must be adhered to and responsibilities of all parties.

I would like to explain the steps to follow after the signing of Exchange of Notes.

Signature of the Agent’s Agreement

Once your Ministry accept the Agent Agreement, Crown Agents will submit two signed copies for your signature. Please retain one copy for your records. We will contact you to agree how to collect the signed Agent Agreement.

Blanket Disbursement Authorisation

The agreed mechanism that will allow Crown Agents to deliver the procurement services under the programme requires that you kindly sign this Appendix C of the Agent Agreement which will be presented to the Japanese Bank where your Government will have opened an account to receive the funds from the Government of Japan. This will be a Yen account at the MUFG Bank Ltd.

Committee meeting

With reference to the Point 3 The Committee (4) of the Agreed Minutes on Procedural Details, the first committee meeting shall be held as soon as practically possible after the approval by the Government of Japan of the Agent Agreement to discuss matters concerning the programme including the items to be procured and the procurement process.

Procurement Process

Once the Agent Agreement is approved by the Government of Japan and the Committee meeting is held, Crown Agents will proceed with the procurement of the equipment. 

We look forward to receiving any comments you may have in regard of the attached draft Agent Agreement. If you need the Georgian Translation, please let us know. We will try our best to prepare it as soon as possible.

Should you wish to discuss any of the above issues please do not hesitate to contact me or Ms Marika Goguadze and we can arrange a convenient time to communicate.

Yours most sincerely. 

Ritsuko Yonemichi/

Crown Agents Japan Limited

Senior Director, Operations

T +81 (0)3 3262 8597 / (0)3 6261 0142 (direct)

F +81 (0)3 3262 6510